Privacy Policy

Last Updated: June 2026

Vital App Studio ("we," "our," or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your personal information when you use our AI-powered note-taking and transcription application (the "App" or "Service").

By accessing or using our Service, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Information We Collect

1.1 Information You Provide

We may collect information that you voluntarily provide, including:

Audio recordings and voice notes
Transcriptions generated from recordings
Text notes and edited content
Email address (if you choose to create an account)
Customer support inquiries and communications
Feedback and feature requests

You may be able to use certain features of the App without creating an account. If an account is created, your information may be securely stored and synchronized across your devices.

1.2 Information Collected Automatically

When you use our Service, we may automatically collect:

Device type and model
Operating system information
IP address
App usage statistics
Crash reports and diagnostics
Session and log data
Network information

1.3 AI Processing Data

To provide transcription, summarization, and AI-powered note generation features, audio recordings and text content may be processed using trusted AI service providers.

Such processing is performed solely for delivering the requested functionality and improving user experience.

2. How We Use Your Information

We use your information to:

Provide transcription services
Generate AI-powered notes and summaries
Save and synchronize notes
Improve transcription quality and app performance
Provide customer support
Monitor and maintain service security
Detect fraud, abuse, and technical issues
Comply with legal obligations

We do not sell your personal information to third parties.

3. Audio Recordings and Transcriptions

Audio recordings uploaded or recorded within the App are processed only to provide transcription and note-taking services.

We do not use voice recordings to identify users.

Your recordings, notes, and transcriptions remain your content.

Unless explicitly stated otherwise, we do not use your recordings or personal content to train artificial intelligence models.

4. Third-Party Services

To operate and improve our Service, we may use trusted third-party providers, including:

Artificial Intelligence service providers (assemblyai) & (rapidapi)
Cloud hosting and storage providers
Analytics providers
Authentication providers
Payment processors

These providers are authorized to process data only as necessary to perform services on our behalf and are required to maintain appropriate security measures.

5. Data Storage and Security

We implement appropriate technical and organizational measures to protect your information, including:

Encryption during data transmission
Secure cloud storage
Access controls and authentication
Security monitoring and logging
Regular security reviews

Despite our efforts, no method of electronic transmission or storage is completely secure. Therefore, we cannot guarantee absolute security.

6. Data Retention

We retain personal information only for as long as necessary to:

Provide the Service
Maintain user accounts
Comply with legal obligations
Resolve disputes
Enforce our agreements

You may delete your recordings, notes, and account through the App settings at any time.

Upon account deletion, we will delete or anonymize your personal information within a reasonable timeframe unless retention is required by law.

7. Sharing of Information

We may share information only in the following situations:

Service Providers

With trusted vendors and partners who help us operate the Service.

Legal Requirements

When required by law, regulation, legal process, or government request.

Business Transfers

In connection with a merger, acquisition, financing, sale of assets, or other business transaction.

We do not sell or rent your personal information.

8. International Data Transfers

Your information may be stored and processed in countries outside your country of residence.

Where applicable, we take reasonable measures to ensure that such transfers comply with relevant data protection laws and that your information remains protected.

9. Your Privacy Rights

Depending on your location and applicable laws, you may have the right to:

Access your personal information
Correct inaccurate information
Delete your information
Restrict certain processing activities
Object to specific processing activities
Request a copy of your data
Withdraw consent where applicable

To exercise any of these rights, please contact us using the details below.

10. Children's Privacy

Our Service is not intended for children under the age of 13.

We do not knowingly collect personal information from children. If we discover that a child has provided personal information, we will take steps to delete it promptly.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Any updates will be posted within the App or on our website. Your continued use of the Service after changes become effective constitutes your acceptance of the revised Privacy Policy.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the processing of your personal information, please contact us:

Vital App Studio
📧 vitalappstudios@gmail.com

We will respond to privacy-related requests as soon as reasonably possible.

About Vital App Studio

Vital App Studio develops AI-powered productivity applications that help users record, transcribe, organize, and manage information efficiently while maintaining strong privacy and security standards.

By using our application, you acknowledge that you have read, understood, and agreed to this Privacy Policy.